Stavion ERP is a single, unified operating system for your institution — replacing fragmented registers, spreadsheets, and WhatsApp groups with one governed platform for academics, finance, communication, staff, and compliance. Designed specifically for the realities of running a school in Karnataka.
These aren't technology problems. They are governance, compliance, and reputational risks that compound quietly, year after year, until an audit, a parent complaint, or a staff exit forces the issue.
When a long-serving clerk, accountant, or admin retires or resigns, years of fee records, concession histories, and student data go with them — or sit in personal Excel files no one else can interpret.
Fee shortfalls, attendance drops, and staff leave patterns surface weeks late — often during the annual review, when it's already too late to act.
RTE quotas, DEO-format Transfer Certificates and receipts, POCSO staff verification, PT/EPF/TDS filings — each tracked separately, each a potential finding in an audit or inspection.
Parents who bank, shop, and order food on their phones now judge a school's professionalism by whether they can check attendance, fees, and results the same way. Schools that can't are quietly losing admissions to those that can.
The DPDP Act, 2023 makes schools "data fiduciaries" for children's personal data. Spreadsheets emailed between staff, shared Google Sheets, and unsecured WhatsApp exports are now genuine compliance liabilities.
Transport this year, a scholarship tracker next year, a staff leave register the year after — each bolted on separately, none of them talking to each other, all of them someone's part-time responsibility.
None of these pressures are hypothetical. They are already shaping which schools win admissions, pass inspections smoothly, and retain good staff — and which quietly fall behind. The gap between the two is widening every year.
DPDP Act enforcement, POCSO compliance audits, and DEO digitization drives are increasing the documentation schools must produce on demand.
In every Karnataka town, at least one competing school has already digitized parent communication and online fee payment — and is using it as a selling point.
Teacher and admin staff attrition is high across Karnataka. Every undocumented process is a single point of failure waiting to happen.
WhatsApp-first communication is no longer a "nice to have" — it is now the baseline parents compare every school against.
The typical pattern in this industry: a school signs up for an "ERP," receives a thin core (logins, a basic student list, maybe attendance) — and then discovers that fee management, transport, exams, communication, payroll, and analytics are each a separate paid add-on, often from different vendors, that don't share data cleanly with each other.
| What Your School Needs | The Common Add-On Model | Stavion ERP |
|---|---|---|
| Core student and admin records | Included, but minimal | Included — full profiles, documents, history |
| Fee management and online payments | Often a paid add-on or third-party gateway | Built into the core platform |
| WhatsApp / SMS parent communication | Charged per message via a separate vendor | Native, with English and Kannada templates |
| Exams, report cards and board-specific grading | Usually built for one board; other boards need manual workarounds | KSEAB, CBSE and ICSE each fully supported — pick your board and the workflow, grading and report card match it |
| Staff HR, payroll and statutory compliance | A separate "HR module" — separate login, separate cost | One platform — staff, payroll, PT/EPF/TDS included |
| Transport and library management | Add-on modules, often third-party | Included — switch on when your school needs them |
| Management analytics and dashboards | "Premium" tier, sold separately | Built in for principals and trustees |
| Data protection (DPDP Act 2023) | Rarely addressed; left to the school | Privacy-by-design from day one; full consent, export and erasure suite delivered in your rollout plan |
| Multi-vendor integration headaches | Your office staff become the integration layer | One platform, one vendor, one support line |
Every figure below is sourced, not estimated by us — and the pattern that emerges is consistent: a low headline number that doesn't reflect what a school actually pays once it needs full functionality, or no published price at all. We'd rather have a direct conversation about your school's scope than ask your board to compare against numbers that don't hold up once you ask the follow-up questions.
| Feature | PowerSchool | Blackbaud | ManageBac | Fedena | Teachmint | Entab CampusCare | Stavion ERP |
|---|---|---|---|---|---|---|---|
| Headquartered In | USA | USA | UK (London; global offices incl. Hong Kong) | India | India | India | India (Karnataka) |
| Academics & Admissions | |||||||
| Every student's full record, in one place — no more digging through files | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Never lose track of an admission inquiry again | ✓ | ✓ | ✕ | ✓ | ✓ | ✓ | ✓ |
| RTE quota seats managed for you, automatically | ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✓ |
| Parents know within minutes if their child is absent | ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✓ |
| Attendance still works even when the WiFi doesn't | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Report cards in your exact board format, every time | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Class 10 board exam paperwork, fully handled — SSLC, LOC or CISCE | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Exam seating plans in seconds, not a weekend | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Timetables built and updated without the spreadsheet mess | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Finance & Fees | |||||||
| Parents pay fees online — no more chasing cash or cheques | ✓ | ✓ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Sibling and scholarship discounts applied automatically | ✕ | ✓ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Fee receipts exactly the way your DEO inspector expects | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Government RTE reimbursements tracked, not lost in paperwork | ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✓ |
| Every cheque tracked — cleared, pending, or bounced | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Your cashier can collect fees without your admin password | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Communication | |||||||
| Parents notified on WhatsApp first — the app they actually check | ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✓ |
| No hidden WhatsApp/SMS bills — it's already included | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| We keep your messaging costs low — paid alerts only when it's truly urgent | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Works in Kannada, not just English | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Parents book their own PTM slot — no more sign-up sheets | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Every update in one place — nothing missed, nothing repeated | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Staff & HR | |||||||
| Staff attendance and leave, without the register book | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Payroll done right — PT, EPF and TDS handled automatically | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| One file, ready for your bank — no manual data entry | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Your Chairman or Trustee can approve salary changes — no new login needed | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Staff get their own portal — slips, documents, resignation, all self-serve | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Police verification and child-safety compliance, tracked for every staff member | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Operations | |||||||
| Bus routes and vehicles managed — no more WhatsApp groups for transport | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Never miss a bus insurance or fitness renewal again | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Drivers see their own route and log their own trip — no admin needed | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Library issues, returns and fines tracked automatically | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Know who's on campus — every visitor logged at the gate | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Discipline records kept properly — counseling notes stay confidential | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Governance & Security | |||||||
| Extra login protection for the accounts that touch money and marks | ✓ | ✓ | ✕ | ✕ | ✕ | ✕ | ✓ |
| See exactly who changed what, and when — every time | ✓ | ✓ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Phone left on a desk? Your school's data still stays locked | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Everyone sees only what their role should see — automatically | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| DPDP data-privacy compliance, handled — not something you figure out alone | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Your Owner or Chairman sees how the school is doing — without daily access | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| Platform | |||||||
| Your school's data is yours alone — never mixed with any other school's | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Install it like an app — keeps working even without signal | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| A real app, downloadable from the Play Store or App Store | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ (v2.0) |
| Your own website address — not ours | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ | ✓ |
| One login, one bill, one team to call — not five different vendors | ✕ | ✕ | ✕ | ✓ | ✕ | ✓ | ✓ |
| Cost | |||||||
Every stakeholder — from the school management committee to a Class 5 student — works from the same underlying data, through an interface designed for their role.
Full operational control — academics, finance, staff, compliance
Live institutional dashboard and approvals
Attendance, marks, lesson tracking, communication
Attendance, fees, results, notices — in English or Kannada
Timetable, results, assignments, school updates
Admissions inquiries flow directly into the platform
Stavion isn't a website builder with plugins bolted on, or a generic template re-skinned for every client. Your school's public website is custom-engineered on a modern, secure, and future-proof foundation — and wired directly into the same platform that runs your admissions, fees, and communication.
For the full picture — including the exact technology stack, security architecture, and how everything fits together — see the dedicated Technology & Architecture Brief, written for both school leadership and any technical reviewer on your side.
Open the Technology & Architecture Brief →Everything connects to a single system of record. Your public website is the front door — admission inquiries flow straight in. Behind it, Stavion holds one source of truth for your school. And as you're ready, new modules slot into the same core, one at a time — no new logins, no new vendors, no new spreadsheets.
Admissions inquiries and school information — the first impression for every prospective parent.
A single shared database covering students, staff, fees, academics, attendance and communication — updated once, reflected everywhere.
Every module below is part of the same platform and the same data model. Your school enables what it needs today — and adds more as it grows, without migrating systems or re-keying data.
Every school gets the same complete platform from day one — no module is ever withheld as a paid upsell, and no plan is a stripped-down version of another. The two plans differ purely by how much hands-on support and historical/alumni data work you want us to do for you — not by which features quietly stop working.
Every module on the platform, switched on — staff and payroll, transport, library, discipline, analytics, governance — the complete operating system for the institution.
Everything in Standard, plus a dedicated team handling the parts that take real institutional history into account — not just turning the software on.
Stavion is not handed over as a finished system on day one and left for your office to figure out. Modules go live in focused phases, each one paired with hands-on training for the staff who will use it — so adoption is steady, supported, and never overwhelming.
Student and staff records, admissions with RTE quota and scholarship tracking, daily attendance with parent alerts, fee management and online payments, WhatsApp/SMS communication.
Office staff and teachers trained and live on daily workflows from week one.
Exams, marks entry and KSEAB/CBSE/ICSE report cards, timetable management, PTM scheduling, parent and student portals.
Teachers certified on marks entry and report cards ahead of the exam cycle.
Staff HR, leave and substitution management, payroll with PT/EPF/TDS compliance, transport and library.
HR and accounts team trained on payroll runs and statutory filings.
Management and principal dashboards, custom report builder, audit logs and 2FA, role-based access controls.
Management committee walkthrough, plus a dedicated rollout lead for what comes next.
Most ERPs are built for one board in one city, with the rules for everywhere and everyone else bolted on afterwards. We built the other way around: every school in Karnataka — whatever board it follows — gets the same depth of support.
KSEAB (grace marks, no-detention for Classes 1–8, co-scholastic areas, SSLC workflow), CBSE (LOC registration, internal assessment, optional 9-point grade band) and ICSE (CISCE registration, marks/percentage report cards) are each part of the core system — not a configuration workaround.
Transfer Certificates and fee receipts are generated in the exact register and numbering formats Karnataka inspectors expect.
Not just a translated menu — parent communications, notices, and portal screens are available in Kannada throughout.
Offline-capable attendance and key screens — sync automatically once connectivity returns — are part of the mobile rollout phase, designed for the patchy connectivity common in Tier-2 and Tier-3 Karnataka.
Staff records distinguish government-aided posts from management-paid posts — critical for Karnataka's mixed-funding school structures.
RTE quota seats and government scholarship schemes (NSP and others) are tracked as first-class records from day one — documentation ready whenever the DEO or NSP comes asking.
These are the questions a management committee should ask any software vendor handling student and staff data. Here is how we answer them.
The accounts that can change fees, marks, or configuration are protected by TOTP-based 2FA — not just a password.
Idle sessions expire automatically, and a PIN or biometric app-lock guards the screen after any period unattended — so a phone left on a desk doesn't expose student or staff data.
Every change to financial or academic records is logged with who made it, when, and what it was before — answering disputes definitively.
Each school's records are held in their own private data schema — never pooled or shared with any other institution on the platform.
Built on a privacy-by-design architecture from day one. Consent capture, data export, and right-to-erasure workflows are delivered as part of your platform rollout — reducing your school's exposure as a data fiduciary.
Police verification status and POCSO-related compliance records are tracked for every staff member with student contact.
School records remain the school's property. Bulk export is always available — no lock-in by data hostage.
Fee collection status, attendance trends, staff leave patterns, and admissions pipeline — visible in real time, without waiting for a monthly report.
Report cards, attendance summaries, and staff records are generated on demand — not assembled manually before every meeting or inspection.
Admissions, fees, attendance, TCs, and staff records live in a single system — eliminating duplicate data entry and cross-checking between registers.
Mobile-friendly, works offline, and automatically notifies parents — removing one of the most repetitive parts of a teacher's day.
Real-time attendance alerts, online fee payment, and results in their own language build the trust that drives referrals and re-enrollment.
RTE records, DEO-format documents, staff verification status, and financial audit trails are ready the moment an inspector asks — no last-minute scramble.
Moving from registers and spreadsheets to a unified platform is a change management exercise as much as a technical one. Our team is involved at every stage.
We understand your school's board, structure, fee policies, and current processes — before any configuration begins.
Your classes, sections, subjects, fee heads, and staff roles are configured to match how your school actually operates.
Existing student and staff records are migrated from Excel and paper registers — with validation, not blind upload.
Hands-on training for office staff, teachers, and management — so adoption happens in week one, not over a semester.
As your school's needs evolve — a new module, a policy change, a new academic year — we configure it with you, not as a separate project.
Stavion doesn't arrive all at once. Release 1 — your school's new public website — goes live first, on its own, well ahead of the full platform: a professional online presence and a working admissions inquiry form from day one. The ERP core and every module after it follow on a deliberate cadence, each a complete, usable release, with full training before the next arrives.
Your school's professional public face, live on its own — capturing admission inquiries from day one, ahead of the ERP rollout.
In ProgressThe complete operational core — everything a school needs to retire its registers and spreadsheets and run day-to-day on one platform.
Next ReleaseDeepens parent engagement and extends coverage to staff payroll, transport, library, and a dedicated student experience — layered in once Release 2 is settled into daily use.
On the RoadmapConnects the public website directly into the ERP core, so admission inquiries flow straight into your pipeline — plus multi-campus management for school groups and a native app wrapping the same platform for both app stores.
On the RoadmapYou've seen the platform, the modules, and how a phased rollout actually works in practice. The next step is a conversation: which release fits where your school is today, what a realistic timeline looks like, and what your team can expect to be running — and trained on — within the first term.
Stavion ERP is built around the actual rules Karnataka schools are governed by — UDISE+ reporting, board-specific assessment and grading for KSEAB, CBSE and ICSE, the RTE Act's 25% quota, the DPDP Act's data-fiduciary obligations, POCSO child-safety norms, and national scholarship and credit-ID schemes. The links below are the primary government and board sources for every regulation referenced in this document, provided for your management committee's own due diligence.